More and more industries and businesses are investing in cloud tech to track their inventory. Almost 90 percent of companies are currently making some sort of investment in cloud computing according to a study by the Cloud Security Alliance. Why? This type of technology gives you more freedom to share files and track stock as a business owner. Cloud technology even improves workplace productivity.

This article will outline 5 reasons to use cloud tech to manage your inventory.

1. Reduced Risks

This is the first major reason – cloud tech reduces both technical risk and the risk of low efficiency. How? Businesses that invest in cloud computing are able to reduce technical risk because they eliminate almost all servers and additional storage software, thereby bringing technical infrastructure down to the necessary minimum. You can reduce expenses a great deal without compromising your IT operations.

Ensures High Efficiency

Recent research shows companies worldwide have become up to 20 percent more efficient with the use of cloud inventory tracking. What is more, there has been a dramatic increase in their productivity. This is mainly due to the quick sharing capabilities offered by cloud technology.

The user experience is at the core of cloud technology. It is the easiest to use, bringing human error down to a minimum, although not doing away with it entirely. Inventory tracking through the cloud is an intuitive process, reducing risk by preventing loss of time and efficiency, frustration, and higher costs of customer support. It follows that the risk of dissatisfied customers is reduced as well.

2. Hassle-Free Maintenance

Ease of maintenance is just as important as redundancy. The speed, at which system administrators can access the failed components becomes an issue when components fail. Normally, small companies don’t have a team of system administrators waiting to deal with failed systems. Ease of maintenance becomes a #1 priority in situations like this.


Many businesses suffer from limited space to host servers. Do you need a full-size rack or a half-height rack? Cloud tech fits everything into a box, eliminating all these concerns.

Ease of Maintenance

Setting up, managing, and troubleshooting servers becomes more complex as system configurations become more complex. Failover and inventory loss could result from incorrect configuration of the servers. Simplicity is vital, so modern IT infrastructure like the cloud-based DSS series is highly recommended. It is as simple as plug and go.

3. No Hidden Fees and Charges

Arguably, the price is among the most vital issues for all business owners, particularly small ones. Non-cloud based tech has been linked to dishonest costs due to lower transparency. Things are rarely as simple as they appear, so shop around for a decent deal.

Some providers offer packages with confusing price structures. There are usually hidden fees and charges that you might not discover till it’s too late.

Always check for costs in advance, such as:

  • Integration fees
  • Set up fees
  • Support fees
  • Hardware fees
  • High credit card processing rates
  • Add-on fees
  • Cancellation fees

4. Storage

Many businesses are challenged by the prospect of finding enough storage space to hold all the acquired data on inventory. Some of them invest in larger hard drives, while others opt for external storage devices like CDs or thumb drives. If you don’t operate in the cloud, you run the risk of deleting multiple old folders with numerous files to make room for new data. It is no accident that cloud storage has become the latest trend.

Cloud-based storage is not an issue because your data is saved to an off-site storage system maintained by a third party. You don’t save information on your hard drive, but in a remote database, to which you connect online.

Those who choose cloud storage can access all their inventory data from any location with reliable Internet access. You wouldn’t need to take a physical storage device with you everywhere you go or use the same computer to save and retrieve your data. With the right system, you can give other people access to the data (if you trust them to track your inventory for you).

Who owns my inventory data?

Many businesses refuse inventory tracking via cloud even though they realize it’s the most effective and efficient option for privacy reasons. We can’t exactly blame them as the question of who owns the data stored in the cloud hasn’t been answered to anyone’s satisfaction. Does the company own it? We’ll attempt to answer this question.

Some systems have a very specific focus, while others can store all digital data forms. Some cloud storage systems are huge, with so much equipment that you could fill a whole building. Data centers house cloud storage systems. Very basic cloud storage systems don’t need more than one data server with an Internet connection.

A computer user sends file copies to the data server, which then records the data. If this user wishes to retrieve the data, they access the data server through a Web-based interface. The server then allows them to access and manipulate the data on the server, in the ideal case. Most cloud storage systems involve hundreds of data servers.

Computers can require maintenance or repair now and then, which is why it’s crucial to store the same data on multiple machines. This is called redundancy. Without redundancy, a user couldn’t be sure they could access their information at any given time.

5. Customer Service

Most companies need customer support at least once every few months, even those who have purchased very advanced software. Most cloud based POS system providers give special focus to customer service. Their staff is friendly, competent, and professional. These are the things to look out for:

  • Availability – Do you require 24/7 service or will normal business hours suffice?
  • Unfriendly staff
  • Cost – Support is either unavailable or paid
  • These are signs you need to change to a cloud based POS system.
  • Method – They don’t offer your preferred access to support, such as by phone or live online chat.


Thank you for reading our article and do get a cloud-based system to track your inventory and make your life easier!