Creating an effective driver roster can literally “drive” the growth of your company. In addition to offering you an impressive ROI, it also grants effective route management, higher efficiency, and increased driver and customer satisfaction. Most importantly, it saves you labor-related expenses such as overtime against the total paid time.
In this post, we will go into the depths of the advantages of an efficient driver roster system and how it improves your revenue. Further, we shall also talk about what one needs to consider while making a driver roster.
Importance of a Driver Roster
A driver roster allows you to schedule your driving staff/teams and their corresponding fleet to make optimum use of each journey. An efficient driver roster can grant your business a wealth of benefits, right from lower operational costs to fair workloads. While it is crucial to maintain a driver roster, it becomes even more vital to optimize it.
Here are a few reasons why your company should maintain a driver roster:
1. Maximized Efficiency
In the area of logistics, efficiency is the key. Thus, even if you have employed the most cutting-edge device to track your assets, you need to exploit the data points collected through these channels to improve your efficiency.
Data should form the foundation of your decisions with respect to scheduling the drivers. Once you have analyzed the time taken by the driver to complete one trip and the deficiencies, if any, you can streamline your driver roster to accommodate or overcome these.
As a result, you can get the most out of each round.
2. Better Staff Organization
If you often find yourself scrambling for numbers and contacting your drivers to know about their whereabouts, then having a driver roster will help with your organizational skills. Once you have settled on a rotating driver roster, it will be easier for you to keep a tab on which driver is engaged where.
At the same time, you can also ask drivers to substitute for each other if someone is unavailable or sick. Resultantly, there is always someone on the dispatch, and you no longer have to struggle with these changes.
3. Real-Time Information
If you make use of a driver rostering software, you can integrate these with your fleet management tools to gain driver details in real-time! Having real-time data at your disposal will allow you to make better and more informed decisions. You can end the deadlock on contrasting availabilities and allocate resources in times of need.
Furthermore, this real-time data is accessible at any time and from anywhere, making it easier for you to manage your fleet. Thus, whether you are at the headquarters or at home, you can tap into the driver’s information and execute or communicate time-bound decisions.
4. Legal and Tax Compliance
Depending on your area of operation, your business may have to adhere to labor laws that may dictate the terms of engaging a driver. Typically, labor laws agree on allocating nine hours of rest between days, along with two consecutive days off.
Naturally, failure to abide by these legalities could land you in trouble for the violation of these rules. Furthermore, no business owner would want to get into a tussle with the labor unions!
Fortunately, with an effective driver roster, you will be able to ensure that the drivers are following valid time schedules while performing their duties. Next, maintaining a record of driver roster may also help with your tax filing. You can use the roster to check up on your resource allocation and other vital details that you will input in the IFTA software.
5. Improved Driver Satisfaction
Even your star driver will eventually become unhappy if they are always the ones making the long and tedious journeys. Having a driver roster in place will set the base for equitable duty allocation, which will make all your drivers feel that they are receiving the fair end of the deal.
As a result, they will be more motivated to give their best at work and keep to their schedule. Plus, with a roster in place, you can create a system to incentivize those who willingly volunteer for the unforgiving part of the roster, say around the holidays. Fair reimbursement will also drive up their satisfaction levels.
How to Create an Effective Driver Roster
Now that you know about the importance of maintaining a driver roster, here are a few tips to keep in mind while creating one:
- First, and most importantly, opt for a roster software as it offers you room for automation, fleet management, and real-time data and analytics.
- Start by defining the total routes and the corresponding timelines. Then create a database of the available fleet and crew.
- Assign drivers against the routes depending on their availability while also complying with the regulations. You may even collect data relating to the driver’s preferences and use it to automatically schedule the driver when their preferred slot becomes dynamically available.
- Establish KPIs to monitor the performance of the drivers and refine the driver roster based on these inputs.
- While refining your driver roster, start by focusing on zero downtime so that all deliveries or trips are made on time.
- Next, try to achieve minimum overtime. Someone who is more efficient along a certain route would naturally be a better fit for it than someone who not only takes longer but draws overtime for the same amount of work.
- Try to minimize the roster variables as it indicates the efficient allocation of resources. However, if the trade-off is between overtime and roster variable, choose to minimize the former.
- Always bear in mind that limits and variables will be inversely proportional. Thus, if you try to impose more limits on your roster, the variables are bound to increase, and vice versa.
As we can see from above, creating a driver roster and maintaining it efficiently allows you to make optimum use of your resources while increasing your revenue. It helps in balancing out competing requirements and offsets the damage of the other. Moreover, it ensures the equitable distribution of work that will make your drivers happier.
Consider creating several driver rosters and test-run them before settling on the one that suits your best.