7 Ways to Save Money on Office Supplies
Office supplies like paper, pens, and clips may seem inexpensive, but every year, companies spend billions of dollars on these products. If left unchecked, your expenses for these items can add upand put a serious dent on your annual profit margin.
It’s a good thing that there are measures that you can put into practice to help your company cut back on these office expenses. Here are some of them:
Reuse and Recycle
Increase your savings by reusing and recycling office materials. Ask your staff to think of ways to reuse packing materials, shredded non-sensitive documents, and delivery boxes. Create a reusable supplies station where employees can leave supplies that they no longer need but are still in good working condition. Also consider using remanufactured ink and toner cartridges for your printer or photocopier. They cost at least thirty percent cheaper and are also more eco-friendly than new cartridges from original equipment manufacturers.
High cost does not alwaysequate to quality. Many genericoffice items deliver the same performanceas branded ones, but they cost less. For everyday office items such as folders, pens, sticky notes, and paperclips, choose affordable generic brands. Their lower prices don’t have much of a consequence on their quality.
Buy in Bulk, and Enroll in a Rewards Programs
Make a habit of buying office supplies in bulk. It costs less per unit to buy 10 boxes of paper than to buy 1 box at a time. Warehouse stores usually offer huge discounts for items purchased in bulk. Some of these chains even offer loyalty programs for repeat customers. These reward programs allowyou to collect points for each purchase, which can later be converted to savings on future purchases.
Negotiate with Your Supplier
Suppliers are aware of the growing competition when it comes to retailing office supplies. This puts you in a good position to negotiate for the best pricing. Choose items that your office needs on a regular basis, and have the supplier deliver them once a month. This proactive move alsoallows you to consistently replenish your office supplies in order to avoid disruption at work.
Some online vendors offer lower prices for their products because they do not have the additional expense of maintaining a physical store.Ordering online can also help the company save on transportation costsbecause most of these sellers offer free delivery.
Do It Yourself
A significant portion of companies’ office supplies’ budget is often allocated for big and expensive items like desks, chairs, and cabinets.Many warehouse stores offer lower prices for these items, but the catch is that you have to build them yourself. Save money by having each department assign staff members to assemble their own desks and book shelves.
Monitor Use of Supplies, and Eliminate Waste
Employees tend to have a habit of wasting office items or taking them home and never bringing them back. You can avoid this by appointing an office supplies’ “gatekeeper.” Stock less office items out in the open, and have the majority of them locked up to keep better track of the items being used.Save paper and printer ink by sending out simple memos through email instead of printing them. Maximize the use of your printer ink by changing the setting to draft mode or by printing non-essential documents in black and white. You can also cut your paper usage in half by printing on both sides of each paper sheet.
Office supplies can consume a huge portion of your operational budget. Fortunately, there are a number of ways you cancut back on spending. By following the above-mentioned tips, you can maximize the use of your office supplies and help spend yourbudget more effectively and more efficiently. Less money set aside for office supplies also means more money saved for more important expenditures in the future.